Chailey Parish Council has adopted the model publication scheme in accordance with section 20 of the Freedom of Information Act 2000. Members of the public are entitled to view Parish Council documents under the Freedom of Information Act 2000. Copies of documents are available for 50p a copy (unless indicated otherwise).
CLASSES OF INFORMATION WITHIN CHAILEY PARISH COUNCIL’S PUBLICATION SCHEME
1.COUNCIL INTERNAL PRACTICE AND PROCEDURE
Minutes of council, committee and sub-committee meetings – limited to the last 2 years. Procedural Standing Orders (£3) Councils Annual Report to Parish Meeting.
2.CODE OF CONDUCT
Members Declaration of Acceptance of Office Members Register of Interests Register of Members Interests Book.
3.PERIODIC ELECTORAL REVIEW
This is information concerning changes to the electoral arrangements for parish, town and community councils. It includes recommendations for the creation of new wards, the amendment of existing wards, proposals for the names of new wards and alterations to the number of councillors to be elected to the council.
4.EMPLOYMENT PRACTICE AND PROCEDURE
Terms & conditions of employment Job descriptions. Exclusions – ‘personal records’ i.e. appraisals, employee specific salary details, disciplinary records, sickness records and the like by virtue of being personal data under the Data Protection Act 1998.
DATA PROTECTION
The information that the Council holds about living individuals has to be managed within the limits of the Data Protection Act. Broadly that requires us to only hold the personal information that we need, to keep it secure, not to divulge it to third parties and to allow individuals to see the information we hold about them. Because of these requirements we will often have to ask you to produce some form of proof of your identity before releasing personal information. The level of proof needed will depend on the information being sought and often it will need little more than asking to quote a relevant reference number. However, on occasions we may need more and this will be explained at the time. If you wish to see personal information then you will need to make a Subject Access Request. This is a formal request to determine the information about you that we hold. We have to comply within 40 days. However, in order to satisfy ourselves that you are entitled to see the information i.e. you are who you say you are, there are more rigid identity checks and there is a small fee of £10 to pay because of the work involved. A Subject Access Request Form and guidance notes are available upon request from the Clerk. Please read the guidance on Subject Access Requests and complete and return the Subject Access Form with the relevant documents and fee if you want to make a request. You are not entitled to a make a Subject Access Request for anyone else’s personal information – only your own. Further information on the Data Protection Act and your rights is available from the Information Commissioner’s website. (www.ico.gov.uk).
